City of Detroit

Administrative Officer (Program Analyst IV)

1 week ago
ID
2017-1500
OFFICE
Office of the Chief Financial Officer
DIVISION
Office of the Chief Financial Officer
LOCATION
Immediate Office of the Chief Financial Officer
SALARY
$73,496 - $96,394
PAY GRADE
12

POSITION SUMMARY

Posting will close on Tuesday, December 19, 2017 at 5pm.

 

The Office of the Chief Financial Officer (OCFO) is seeking to fill an Administrative Officer position within the Immediate Office of the Chief Financial Officer. The Administrative Officer is an advanced level professional that leads projects and initiatives, and has regular assignments that have been recognized as having significantly greater complexity than those assigned at the experienced level. The Administrative Officer reports to the Director of Strategy.  

 

The Administrative Officer oversees and manages certain functions and programs that cross all divisions within the OCFO, with the goal of efficiencies and standardizations. These include, but are not limited to the following:

  • Training and Development
  • Employee Evaluations
  • Employee On- and off-boarding
  • Internal Communications
  • Procurement Planning
  • Space Planning

MAJOR DUTIES AND RESPONSIBILITIES (Illustrative)

The Administrative Officer performs a full range of functions including but not limited to:

  • Designs an OCFO-wide Training and Development Plan (TDP), including an internship component, which aligns with, and meets the needs of, all OCFO divisions. Manages the TDP in coordination with the City’s Chief Learning Officer and each OCFO division;
  • Implements an employee on- and off-boarding plan and process for OCFO staff that supplements the City’s Human Resources Department’s work and is tailored to the needs of each OCFO division;
  • Ensures OCFO employee evaluation policies and procedures are being adhered to by using management tools and provides recommendations to management based on trends and observations;
  • Identifies training and other support as necessary to the OCFO divisions;
  • Supports the development of the annual procurement plan for OCFO; and
  • Special projects as assigned.

View Job Specification.

MINIMUM QUALIFICATIONS

Education

Bachelor’s degree from an accredited college or university, with major course of work in business administration, public administration, public policy, human resources, or a closely related field. A candidate with a background in human resources or a closely related field is preferred.

 

Experience

Four (4) years of professional experience involving designing training and development plans, evaluation policies and procedures, internal communications and procurement and space planning. An Administrative Officer must be able to work independently and self-direct, have excellent organization skills, effectively multi-task in a dynamic and fast-paced environment, and have strong written and verbal communication skills. A candidate with experience in various aspects of administrative support functions such as Human Resources and/or Training and Development is preferred. 

 

License / Certificates

None.

 

Equivalency

Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis.

WRITTEN TEST REQUIREMENTS

Applicants may be required to illustrate proficiency in the use of software packages such as the Microsoft Office Suite including Word and Excel. Applicants may be required to take written tests or work simulations to illustrate proficiency in other skill sets as may be determined based on the duties and responsibilities to be performed. These written tests might include mathematical skills and writing skills, including grammar and reading comprehension.

BACKGROUND AND OTHER CHECKS

Applicants may be subject to background, criminal, and credit checks.

IDENTIFICATION

Valid government issued identification will be required at time of hire.

HOW TO APPLY

  1. Download the Accomplishment RecordFollow the instructions as indicated on the form. For assistance with completing the Accomplishment Record, view the Accomplishment Record Training video below.
  2. Click Apply for this job online.
  3. Complete job application:

Step 1: Build your profile online by clicking Create with Resume or Create with Online Form. Upload Resume using My Computer, Google Drive or Dropbox. Click Submit Resume.

Step 2: Create Profile by entering First Name, Middle Name, Last Name, Email, Login, and Password. Please make note of Login and Password for future reference. Click Submit Profile.

Step 3: Upload Accomplishment Record using My Computer, Google Drive or Dropbox. Complete Preferences, Additional Information, and Contact Information. Click Submit Profile.

Step 4: Complete Voluntary Information or click I do not wish to self-identify. Click Submit.

Step 5: Complete Supplemental Questions. Click Submit.

Notes:

  • Paper applications are no longer available.
  • Applications, which are not fully completed, will not be considered. For an application to be considered, you must complete and submit your resume, job application, and supplemental questions.
  • Applicants without computers may use one of many Detroit Public Library branches. Clickhttp://www.detroit.lib.mi.us/ for locations.
  • Applicants can also visit Detroit Employment Solutions or Michigan Works to utilize their computers. Clickhttp://www.descmiworks.com/orhttp://michiganworks.org/agencies/agency/178/ for locations.

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed